(1) At the first part of its 22nd session (January and March 1961: CO-ORDINATION/R.351, paras. 65-67), the Committee recommended that ACC should approve the appointment of a full-time officer, with secretary, to carry out CCAQ staff work. Sufficient travel funds to enable him to attend CCAQ, and where necessary visit the headquarters of the organizations, should be provided. The work programme of the Staff Officer was to be laid down annually by CCAQ.
(2) At its 29th session (March 1968: CO-ORDINATION/R.669, para. 84), CCAQ agreed to add a senior officer to the Staff Office for a period of two years to deal with financial and budgetary work.
(3) At the 30th session (March 1969: CO-ORDINATION/R.733, para. 71), CCAQ agreed that the Secretary of CCAQ must be substantively responsible to CCAQ which might give him instructions as a Committee or through its Chairman. Other staff of the CCAQ secretariat would be responsible to the Committee through the Secretary.
(4) At its 31st session (March 1970: CO-ORDINATION/R.798, para. 70) CCAQ, in view of the continuing need for staff work on financial and budgetary questions, requested the United Nations to make arrangements with IAEA for the formal transfer of the Assistant Secretary to an inter-agency CCAQ post under the arrangements agreed at the 30th session (see section 9.3, paras. (8) and (9)). In the event of the inter-agency post being abolished all organizations would share with the United Nations the responsibility for finding an alternative post for the incumbent.
(5) At its 33rd session (March 1971: CO-ORDINATION/R.863, para. 51) and at a special session in June 1971 (CO-ORDINATION/R.885, para. 29) CCAQ decided to add two posts (P-5 and P-4) to the CCAQ secretariat, i.e. one more than at the 29th session, with appropriate secretarial assistance. It selected incumbents who were to be seconded for a period of one year from other organizations.
(6) At its 35th session (March 1972: CO-ORDINATION/R.931, para. 80) CCAQ agreed that no changes should be made in CCAQ secretariat staffing before June 1973, when the matter should be again reviewed.
(7) At its 41st session (March 1975), CCAQ decided to maintain the Classification Officer and his secretary in the CCAQ secretariat pending assumption by ICSC of its responsibilities under article 13 of its statute (CO-ORDINATION/R.1087, para. 118). See also section 9.1, para. (19).
(8) Also at that session, it was agreed that the existing CCAQ joint PER/FB secretariat should be maintained. The senior post should be that dealing with personnel matters, including relations with ICSC (CO-ORDINATION/R.1087, para. 119). At the special session in August 1975, CCAQ(PER) decided that this post should be maintained at the D-2 level in view of the responsibilities which would clearly devolve from the ICSC's decisions as to work programme.
(9) At its 48th session (Part II) (March 1978) CCAQ decided to transform the position of classification officer into that of Assistant Secretary for Personnel Questions in view of the increased workload in the area of personnel and general administrative questions and the progressive assumption by ICSC of its responsibilities in relation to articles 13, 14 and 15 of its statute.
(10) The organizational structure of the CCAQ secretariat was also discussed at the 55th session on financial and budgetary questions (September 1981). The participants agreed that there should continue to be a single Secretary at grade D-2 who, if possible, should have had some exposure to financial and budgetary matters as well as to personnel questions. It was further agreed that the post of Assistant Secretary for Financial and Budgetary Questions should be upgraded to D-1 in view of the relative independence of the work performed, the expanding work programme and the level of participation at sessions of CCAQ(FB) (ACC/1981/30, para. 70).
(11) At its 56th session (March 1982: ACC/1982/5, para. 124) CCAQ(PER) agreed to the proposal of CCAQ(FB) that the post of Assistant Secretary for Financial and Budgetary Questions should be upgraded to the D-1 level.
(12) The possibility of upgrading the post of Assistant Secretary for Personnel Questions was discussed at the 61st session of CCAQ(FB) (September 1984) in the framework of the secretariat's programme budget proposals for 1986-1987.
(13) At its special session in October 1984, CCAQ(PER) agreed to review, on an inter-organization basis, the classification of this post (ACC/1984/22, para. 26) and the Secretary was requested to make the necessary arrangements for the review. After review by a panel of three experts, it was decided to leave the classification of the post (P-5) unchanged.
(14) At its 66th session (March 1987), CCAQ(PER) decided that the post of Secretary of the Committee, which would shortly become vacant, should be advertised as in the past at the D-1/D-2 level (ACC/1987/4, para. 123). At the 66th session of CCAQ(FB) which met immediately thereafter, it was considered that, in view of the financial difficulties with which all organizations were faced, the D-2 post of CCAQ Secretary should be frozen and the CCAQ secretariat function with only 2 Professional posts as from 1 January 1988 until further notice. Occasional needs for outside expertise should be met by engaging consultants (ACC/1987/6, paras. 50-52). The Organizational Committee, at its April 1987 meeting, took note of the views expressed by the two branches of CCAQ and requested the Chairmen to arrange for consultations between the two branches, with a view to submitting a recommendation on that issue to ACC at its October 1987 session. Pending a decision on the matter, recruitment procedures for the post of Secretary should not be undertaken (ACC/1987/DEC.11).
(15) At its 67th session (July 1987: ACC/1987/10, paras. 138-148), CCAQ(PER) re-examined the functions of the CCAQ secretariat as a whole and the present and future work programme in the personnel area. Most organizations considered that the CCAQ secretariat could not function efficiently with only two posts and consultants. CCAQ(PER) thus agreed to maintain its original recommendation that a vacancy announcement should be issued for the post of CCAQ Secretary at the D-1/D-2 level and the post should be filled as early as possible in 1988. The United Nations reserved its position.
(16) At its 67th session (September 1987: ACC/1987/12, para. 56), CCAQ(FB) recommended that ACC should be requested to authorize recruitment action at the D-1 level, the post remaining vacant until a successor appointed by ACC had been able to assume his functions. Assistance required in the meantime by the CCAQ secretariat should be provided by organizations, free of charge. The need for continued occupancy of the post should be reviewed in 1990.
(17) At its second regular session in 1987 (October: ACC/1987/DEC) ACC endorsed the recommendation made by CCAQ(FB), except concerning the need for review in 1990.
(18) A candidate for the post of Secretary of CCAQ was selected at a joint CCAQ(PER)/(FB) meeting in March 1988, and later confirmed by ACC (ACC/1988/6, paras. 3-5; ACC decision 1988/14). The joint meeting indicated that the post description of the Secretary should be updated to reflect the increasing importance of personnel issues and to enable the Secretary to devote full attention to them alone. Financial and budgetary issues should continue to be dealt with by the Assistant Secretary FB, whose title should be changed to recognize that fact.
(19) In the light of the above agreement CCAQ(FB) agreed at its 70th session (March 1989) that as from 10 March 1989 the title of the Committee's Assistant Secretary for Financial and Budgetary Questions would be changed to Associate Secretary of CCAQ (ACC/1989/7, para. 17).
(20) At its 72nd session (February-March 1990: ACC/1990/4, para. 166) CCAQ(PER) requested that the appointment of the current Secretary of the Committee be extended for a further two years from 1 July 1990. ACC agreed (decision 1990/13).
(21) At its 76th session (March 1992: ACC/1992/6, paras. 116-117) CCAQ decided to extend the appointment of the Secretary for a further period of two years and appointed a new Assistant Secretary for the same period. ACC agreed (ACC/1992/2/Add.1, para. 45).
(22) At its 77th session (July 1992: ACC/1992/23, para. 123), CCAQ, after considering an initiative of CCAQ(FB), decided that the existing grading pattern of its secretariat should remain unchanged.
(23) At its 80th session (February 1994: ACC/1994/4, para. 115) CCAQ agreed to extend the appointments of the Secretary and Assistant Secretary for a further two year period and noted the appointment of the Associate Secretary at the D-1 level. It concluded that the establishment of the grade level of all posts in the secretariats of inter-agency bodies should be the subject of consultations with CCAQ(PER), the body designated by ACC to deal with job classification in the common system.
(24) At its 84th session (April 1996: CCAQ(PER)/84/CRP.1/Rev.1, paras. 17-19) CCAQ, in view of the very valuable experience gained by the Secretary and Assistant Secretary in all matters related to human resources management, a key element for the organizations working with ICSC, decided to extend the appointments of the Secretary and Assistant Secretary, without setting a precedent, for a further period of three years as of 1 July 1996 and 1 May 1996 respectively.
(25) At its 86th session (April 1997: ACC/1997/6, paras. 113-117) CCAQ reviewed the proposed programme budget which was lower than the resource guidance target recommended by ACC and expressed its satisfaction at the programme and budget. CCAQ recognised the cost-cutting initiatives of its secretariat and decided it would be useful to raise the matter of assessing contributions from ‘guest' organizations and other measures to raise supplementary resources at a future meeting of CCAQ as a whole.
(26) At its 90th session (April 1999: ACC/1999/5, para. 37) CCAQ(PER), in a private session, unanimously recommended the extension of the contracts of the current Secretary of CCAQ for a period of three years beginning 1 July 1999 and of the current Assistant Secretary of CCAQ for a period of three years beginning 1 May 1999. In making these recommendations, it emphasized the outstanding contributions made by the incumbents to the work of the Committee and to ongoing human resource management reform efforts throughout the system and noted that the recommendations should not set a precedent for contractual arrangements for future appointees.
(27) At its 90th session (August-September 1999: ACC/1999/14, paras. 5 & 55) CCAQ(FB) unanimously recommended an extension of the appointment of its Secretary for a two-year period and expressed its appreciation for his proactive approach as reflected in particular in his initiative in developing the CCAQ(FB) web site.
(28) At its June 2003 session (CEB/2003/3, para. 33) HLCM noted that the Chairperson would consult with all organizations with a view to establishing a timely, transparent consultative mechanism for the selection and appointment of the Secretary of the Committee and on similar arrangements for the staffing of vacant positions in the future.
(29) At its 6th Session (October 2003: CEB/2003/5, paras. 27-30) HLCM was informed that the job description for the post of Secretary of the Committee had been circulated by the Chairperson in July 2003 for internal distribution in the organizations members of CEB. A total of 28 applications had been received by the deadline and three applications had been not be received subsequently. The Committee agreed that late applications should not be considered unless it could be proven that the delay had been caused by technical anomalies. The Committee decided that: (a) the Chair would appoint a panel of three members to work with the Director of the CEB secretariat to (i) prepare a shortlist of applicants; (ii) conduct interviews; and (iii) submit recommendations to the Chairperson and Vice-Chairperson by the end of November 2003; and (b) the Chairperson and Vice-Chairperson would present their recommendations to the Committee by the end of December 2003. The Chairperson further reported that, in the light of the foregoing, the contract of the current incumbent of the post of Secretary, Roger Eggleston, would be extended to the end of December 2003. The Committee expressed its warm appreciation to Mr. Eggleston for his leadership in inter-agency collaboration and cooperation for over 15 years.
(30) At its 7th session (March 2004: CEB/2004/3, paras. 55-56) HLCM was briefed by the Director of the CEB secretariat on the process followed for the recruitment for the positions of Secretary of HLCM and Secretary of HLCP, which had entailed the establishment of selection panels from among CEB/HLCM/HLCP members, to ensure transparency and inclusiveness, and which would be repeated for the filling of all other CEB secretariat positions (which included the HR, FB and ICT advisers, as well as two positions in the New York office). There would be a continuing emphasis on managing an open process that was inclusive of the membership of the CEB. The Committee took note of the information and expressed appreciation for the manner in which the selection process was being conducted.
(31) At its twelfth session (CEB/2006/5, paras.87-90), the Committee endorsed the substantive priorities of the HR network: staff well-being and gender, with a greater attention to staff well being. The Network also committed to reviewing long term care insurance, which would cover home or nursing home care for patients with long-term illness or disabilities, such as stroke victims or dementia patients. The Network noted that the implementation of such a proposal had failed in the past but was determined to undertake a renewed effort, while the representative of the UN warned that the long time liabilities of any scheme would have to be reported under the forthcoming IPSAS scheme.
(32) In light of the CEB session of the 27 28 October, the HLCM Chair outlined, during the HLCM videoconference of November 2006 (CEB/2006/HLCM/R.19/Rev.1, section V, p.7), the Committee’s responsibilities: the business practices of the UN Systems, management reform; the promotion of best practice and lesson learning in management, policy development and programme delivery; and the promotion of inter-agency agreements on security and safety for UN systems personnel. The CEB had expressed support for the shift in focus for the HLCM from administration to management policy and welcomed its increased collaboration with the UNDG.
(33) At its March 2007 session (CEB/2007/3, paras. 145-146), the Director of the CEB Secretariat informed the Committee that the interviews for the HR Network advisor position would take place shortly, and confirmed that the recruitment would be completed through an inter-agency process. The recruitment Panel for this position included WHO (Chair), FAO, UNESCO, the UN, and the CEB Secretariat.
(34) The post of HLCM secretary would be left open until after the finalization of the CEB review. This selection would also go through an inter-agency process.
(35) At its15h session in Rome (CEB/2008/HLCM/HR/17, paras. 27-29), the HR Network formally approved the Programme of Work for 2008-2009 with the following changes:
• Strategy 1:
o Activity 3: Move “Undertake a comprehensive review of contacts for local staff recruited under SSA & SC in the field”, as Activity 1, with “High” priority, as this issue has an impact on Delivering as One
o Activity 2: Add “competencies”
o Activity 9: Give “High” priority
o New Activity 11: “Provide support and advice to Delivering as One pilots”.
• Strategy 2:
o Activity 6: Add “and Pension issues”, with “High” priority;
o Activity 7: Move under Strategy 4, with “High” priority.
(36) At its sixteenth session in New York (CEB/2008/5, paras. 165-166), HLCM endorsed the appointment of Mr. Remo Lalli as HLCM Secretary, congratulated him and asked him to take the opportunity of this fresh start to carry out a review of HLCM working and decision making modalities, meeting arrangements, and document preparation criteria and procedures, with a view to improving the quality and effectiveness of HLCM work, during and between meetings, also with respect to the working and reporting relations with its Networks. The Secretary would carry out consultations with HLCM members, and submit proposals for consideration by the Committee at its next session.
(37) At its seventeenth session (CEB/2009/3, paras 43-45), the Committee acknowledged and commended Ms. Susana Malcorra for her exceptional leadership in guiding the ICT Network in the past years, and unanimously appointed Ms. Angela Kane, Under Secretary-General for Management of the United Nations Secretariat, as the new Chair of the Network. The Committee saluted both the departing and newly elected Chairs with a warm applause.
(38) At its seventeenth session (CEB/2009/HLCM/HR/27, para. 69), the HR Network noted that Mr. Olaffson, Chief of Conference in the UN Secretariat was elected as co-chair of AIIC Mid-Term Review for the organizations and agreed to select Ms. Susan Hudson, ILO as a second co-chair for the organizations.
(39) At the same session (CEB/2009/HLCM/HR/27, para. 72), the HR Network was informed that Mr. Steven Allen would soon take up new duties. Ms. Diana Serrano, HR Director at WFP was selected to replace him as HR Network Spokesperson. WIPO stated that consideration should be given to selection of a Spokesperson from a specialized agency during the next session.
(40) At its nineteenth session (CEB/2010/HLCM/HR/18, paras.81-84), the HR Network welcomed the recruitment of Ms. Miller to undertake the Harmonization of Business Practices, HR project, and thanked UNDP for accommodating her in their premises in New York as well as took note of the funding received and that the HR project could now move to the implementation stage.
(41) At its twentieth session (CEB/2010/HLCM/HR/35, paras.8-9), the HR Network expressed their appreciation and welcomed Sean Hand remaining until the end of 2010 and accepted the nomination from the specialized agencies of Ana Luiza Thompson-Flores (UNESCO) as a Spokesperson for a period of one year.
(42) At its thirteenth session (CEB/2010/HLCM/FB/30, paras.67-69), the FB Network nominated Nick Jeffreys, WHO, as a co-chair of the FB Network, replacing Gary Eidet, IAEA.
(43) At its fifteenth session (CEB/2011/HLCM/FB/8, paras.28-29), the FB Network confirmed the new membership for 2011 for the system-wide IPSAS project Steering Committee as per CEB Secretariat note CEB/2011/HLCM/FB/7 as displayed below:
UN Center Member Alternate
New York UN and UNDP UNICEF
Geneva WHO UNHCR and ILO
Rome WFP FAO
Vienna IAEA UNIDO
(44) At its fifteenth session (CEB/2011/HLCM/FB/8, paras.30-31), the FB Network confirmed Mr. Greg Johnson, Director of Finance at ILO, for a position of Vice Chairperson of the Task Force on Accounting Standards for a two year period.
(45) At its twenty first session (CEB/2011/HLCM/HR/9, paras.15-17), the HR Network confirmed Ms. Ana Luiza Thomson-Flores, HR Director, a.i, UNESCO as co-Chair representing the specialized agencies; and Mr. Shelly Pitterman, HR Director, UNHCR, representing the funds and programmes. The co-Chairs will serve for a two year term as of the summer 2011 HR Network session until mid-2013.