Document type

Document reference

CEB/2014/5

Date published

05/12/2014

Last updated

23/02/2017

Meeting location

Conclusions of the Twenty-eighth Session of the High Level Committee on Management (New York, 8 October 2014). Issues discussed included: HLCM’s contribution to the CEB Post 2015 – Fit for Purpose; Outcome of the 79th session of the ICSC; Reference Risk Management, Oversight & Accountability Model; Harmonized system-wide approaches to fraud cases of Implementing Partners; Organizational Resilience Management System (ORMS); UN System Internal Coordination Plan on Cybersecurity and Cybercrime; System-wide Response to EBOLA

Actions

Action on the 79th Session of the ICSC

The Committee:
Took note of the update on the progress of the review of the UN Compensation Package provided by the HR Network.
Confirmed its full support and commitment for an active engagement and collaboration with ICSC in this exercise.
Emphasised the need for all UN Common System organizations to arrive at jointly agreed positions on proposals put forward by the ICSC.

Action on the Risk Management, Oversight & Accountability Model

The Committee:
Adopted the reference Risk Management, Oversight & Accountability model as approved by the Finance & Budget Network and outlined in document CEB/2014/HLCM/14.
Encouraged member organizations to communicate the adoption of the Model with internal and external stakeholders, in line with the original objective of strengthening the common positioning of UN organizations in the discussions on monitoring and oversight. In this respect, the Committee requested the CEB Secretariat to prepare a note of this discussion and transmit it to the Panel of External Auditors in advance of their annual meeting of 8-9 December 2014.
Requested the HLCM Working Group on Risk Management, Oversight and Accountability to conduct an assessment of costs related to the oversight and accountability structures and mechanisms, for the entire UN system.
Requested the existing Enterprise Risk Management Community of Practice to conduct, under the leadership of the UN Secretariat, a preliminary assessment of the feasibility of developing a UN system Risk Register, focusing on systemic risks, and within the scope of the post 2015 Fit for Purpose discussion.

Action on the harmonized system-wide approaches to fraud cases

The Committee:
Requested the establishment of a task force, which should include the Procurement Network and ideally members of the former HACT advisory committee, and should report on its progress at the spring 2015 session of HLCM, to:
a. Develop definition of use – when an NGO is considered a vendor, and when it should be considered as an implementing partner;
b. Assess the feasibility of adapting the UN Global Marketplace as a platform to track fraud cases related to implementing partners;
c. Explore alternative means of information sharing;
d. Assess opportunities and limitations to expand areas currently covered by HACT assessments, and explore applicability of HACT risk management tools/instruments to vendors and implementing partners;
e. Assess the value and feasibility of adapting procedures from the Vendor Eligibility Framework, as appropriate, for implementing partners; and,
f. Propose common approaches to mitigating risks.
Requested that this work be conducted in full coordination with the relevant bodies on UNDG and the audit and investigation professional networks.

Action on Cybersecurity and Cybercrime

The Committee:
Expressed appreciation for the work done on the draft UN system Coordination Plan on Cyber-security and Cyber-crime.
Requested the CEB Secretariat to make available to all HLCM members the comments that had been received on the draft document and to ensure that all organizations be given an opportunity for additional comments, with a particular focus on topics 1 and 5, which are of concern to HLCM.
Decided that the Committee would transmit to CEB at its next meeting the substance of the discussion, emphasizing the importance HLCM attaches to this issue.

Action on the response to EBOLA

The Committee:
Took note with appreciation of the briefings provided by Dr. Nabarro, the Department of Field Support and the HR Network.
Confirmed the commitment to follow-up on any requests for system-wide coordination on operational matters under the Committee’s purview.
Recognizing the duty of care towards the personnel of the UN system as a key enabling factor in the overall UN system response in support of the countries affected by the Ebola crisis, decided that priority should be given to strengthening in-situ Ebola treatment facilities and mechanisms for UN personnel. Specifically, the HLCM decided to strengthen, on the most urgent basis, the UN clinics in all affected countries with special focus on Guinea and Sierra Leone. The effort will leverage pre-financing facilities, the procurement capacity, UN common services frameworks and other mechanisms to make this happen without delay.

Action on the contribution to the CEB Post 2015 purpose

The Committee:
Agreed to allow HLCM members for some more time to contribute their written input to the draft HLCM’s contribution to the CEB – Fit for Purpose strategy.
Requested the CEB Secretariat to finalize the paper based on the discussion at this session, on the discussion at the joint HLCM-HLCP session of 9 October, and on the written input that would be forthcoming from HLCM members.