Document type

Document reference

CEB/2015/5

Date published

23/11/2015

Last updated

15/06/2016

Meeting location

Conclusions of the Thirtieth Session of the High Level Committee on Management (London, 5-6 October 2015). Issues discussed included: Thematic discussion: UN system’s Operational fit for the new Sustainable Development Agenda; Workforce Matters: Outcome of the ICSC Review of the UN system compensation package & ICSC recommendation regarding Mandatory Age of Separation for current staff, Special measures for protection from sexual exploitation and sexual abuse, Safety and security issues for UN staff – Duty of Care; Re-designing and Innovating Business Models: ERP Inter-operability Study, UN system Data Catalog, System-wide semantic framework (XML) for document management, Progress report on the Secretary-General study on ASHI.

Actions

Action on FICSA proposal regarding the cost-sharing of elected official

The Committee:
Expressed appreciation of the value of engagement and representation of staff federations in the relevant inter-agency mechanisms.

Took note of the views expressed by the Committee with regard to exploring options for:
a. Identifying alternative funding approaches for elected officials’ positions, including those based on membership fees;
b. Reviewing functions and composition of FICSA secretariat, and well as the possibility of providing its services from a low cost duty station;
c. Identifying solutions for all three Staff Federations for a more cost-efficient collaboration on coordination matters.

Agreed to establish a small working group under the leadership of UNESCO, with staff representatives and representatives of interested organizations, to develop proposals for HLCM’s consideration at its spring 2016 session.

Action on the Thematic discussion: UN system's Operational fit for the new Sustainable Development Agenda

The Committee:
Committed to further operationalize transformational changes to realize a new vision for a global integrated workforce, including through the implementation of an effective inter-agency mobility framework, with approaches to support and manage permeability between the system and its partners, the creation of cross-organizational professional networks, and the strategic re-design of human resources functions to drive change and support transformation.

Welcomed the conclusions of the survey on global service delivery models, and noted that, through individual efforts to reduce operational costs with the establishment of global service centres, the UN system had laid the foundation for the provision of operational services across organizations.

Recognized the value of applying the concept of mutual recognition of agency business processes, including through a cluster approach; acknowledged that harmonization and mutual recognition were not mutually exclusive; and encouraged HLCM members to keep simplification, effectiveness, efficiency and best practices as guiding principles.

Action on the Outcome of the ICSC Review of the UN system compensation package & ICSC recommendation regarding Mandatory Age of Separation for current staff

The Committee:
Took note of the outcome of the Review of the UN Compensation Package submitted by ICSC to the General Assembly.

Thanked the HR Network for its active engagement and collaboration with ICSC in this exercise.

Highlighted the importance of the new Compensation Package as a key enabler for organizations’ effective response to the mandates set out in the 2030 Sustainable Development Agenda.

Welcomed the recommendations of the Compensation Review that achieve streamlining, simplification, transparency and cost efficiencies.

Emphasized three areas where the proposed package could be further improved, i.e.: service in difficult field duty stations; geographic mobility of UN system staff; and, single parents and modern family concepts.

Decided to submit a draft CEB statement on the outcome of the ICSC Review for the Board’s adoption.

Took note of the recommendation from the vast majority of organizations to implement the new Mandatory Age of Separation for existing staff not before 1 January 2018, and subject to endorsement by the respective Governing Bodies.

Action on Special measures for protection from sexual exploitation and sexual abuse

The Committee:
Expressed strong support for the Secretary General’s initiative to strengthen the response to sexual exploitation and sexual abuse and for the recommendations included in the Secretary General’s report on Special measures for protection from sexual exploitation and sexual abuse.

Considered that coordinated interagency cooperation was required to mainstream approaches to ensure prevention of sexual exploitation and sexual abuse in the work of UN system organizations, and to share information with a view to joint action.

Decided to establish a small strategic group of interested organizations led by the Department of Field Support to review the recommendations contained in the report of the Secretary-General, with a view to deciding how these proposals may best be carried forward.

Action on ERP Inter-operability Study

The Committee:
Thanked the chair and members of the ERP Interoperability Feasibility Steering Committee for their commitment to the study, and to all organizations for making staff available for the consultants.

Requested organizations to undertake an internal review of the Study, and to submit their views and analysis to CEB Secretariat.

Noting the valuable recommendations of the study for business transformation overall, decided to establish a cross-functional task force, with dedicated capacity from member organizations, to conduct an in-depth review and assessment of recommendations contained in the Study, and to report back to the HLCM at its spring 2016 session on any appropriate follow-up actions.

Action on System-wide semantic framework (XML) for document management

The Committee:
Thanked FAO for their presentation on their Open Governance initiative.

Noted the potential value of an early engagement in an assessment of possible approaches for a joint initiative towards the adoption of a common documentation standard across the UN system, as part of the Committee’s strategic priority to use new technologies to re-shape the operational models of UN organizations.

Requested organizations to express their interest to the CEB Secretariat to form a working group, open to representatives of the documentation, library and conference management offices, to explore the subject of XML and propose possible courses of action.

Action on Progress report on the Secretary-General study on ASHI

The Committee:
Took note with appreciation of the progress of the ASHI report, which will be presented to the General Assembly by the Secretary General at the 70th resumed session.

Noted that the final report prepared by the ASHI Working Group and endorsed by the FB Network will be circulated for virtual endorsement by the HLCM by November 17th, with deadline November 26th.

Noted the need to continue work with multi-sectoral analysis and requested that the Medical Directors Working Group be involved in the further stages of the work to be conducted by the ASHI Working Group.